hAIbooks adds Fixed assets in two ways. Assets where there is no invoice/bill, these may be for example assets you introduce into the business. In hAIbooks these are termed as Transaction assets. And assets that you intend to purchase but have not yet paid for, where you have a bill. These are termed as Bill assets. Learn how to add a Fixed Asset and how to Dispose of a Fixed Asset.

How do I Add a Fixed Asset ?

  • Select Accounting from the sidebar menu and then select Fixed Assets from the drop-down menu.

  • Select Add at the top right of the page and choose either Bill or Transaction, depending on how the asset has been acquired.

  • Learn how to complete the information here.

  • Select Save when finished.

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How I View a Fixed Asset ?

  • On your Fixed Assets page select the name of the asset you’d like to view . Here you’ll find all the information and files about the asset you chose to view. 

  • The Asset Overview tab lists all the asset and depreciation details. It comes up when you open one of your assets. You can also edit, delete and dispose of your fixed assets on this page.

  • When you enter an asset as a bill asset, you’ll see an Add Payment form, which holds the same information as the View Bill page.

How do I Edit a Fixed Asset ?

  • On your Fixed Assets page select the name of the asset you’d like to edit. 

  • Select the button with three dots and then Edit. You can edit all the details. If you change the Depreciation Details, the system will recalculate the new depreciation values for you.

  • Select Save when finished.

How do I Delete a Fixed Asset ?

  • On your Fixed Assets page select the name of the asset you’d like to delete.

  • Select the button with three dots and then Delete.

  • Confirm your action by selecting Delete. All the transactions relating to the fixed asset will be removed.

How do I Dispose of a Fixed Asset ?

Use this feature to dispose of an asset so that the asset will no longer remain on your company books.

  • On your Fixed Assets page select the name of the asset you’d like to dispose.

  • Select Dispose

  • Learn how to follow the asset disposal instructions here.

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