In hAIbooks, there are two ways to add any fixed assets : bills and transactions. You can add as many as you want and complete their information. Learn how to Manage Fixed Assets and how to Dispose of a Fixed Asset.

How do I Add a Fixed Asset using a Bill ?

  • Select Accounting from the side bar menu and then Fixed Assets from the drop-down menu.

  • Click on Add New and then Bill.

Contact Information

  • Contact : select the contact that supplied you the goods. You can create a new contact by clicking on Add Contact. Learn how to create a contact here.

  • Category : pick the right category of the asset.

  • Purchase Date : the date that the asset was purchased.

  • Due Date : the date the bill is due to be paid.

  • Document Number : the system automatically provides you with one but you can change it if you wish to as long as it is not already used.

Item

  • Account : select the right account for your new asset. If you wish to create a new one, click on Add Account.

  • Unit Cost : the cost of the individual product.

  • Quantity : the number of that asset bought.

  • VAT Rate : select the correct VAT rate for the asset.

Depreciation Details

If you are not sure about how to complete the Depreciation details, then contact your accountant.

  • Averaging Method : choose if the method is for the full year, per month, or day by day.

  • Depreciation Method : choose if the depreciation method is equal or more at the beginning.

  • Depreciation Start Date : the start date that the business is using the asset.

  • Useful Life in Years : the length of time that the asset is useful to the business, for example a computer will last for 3 years.

Attach files

  • by clicking on this button you can attach files from your device which you want to link to the asset.

When you have finished, click on Save.

How do I Add an Asset using a Transaction ?

  • Select Accounting from the side bar menu and then Fixed Assets from the drop-down menu.

  • Click on Add New and then Transaction.

Asset Information

  • Bank Account : select the bank account for the transaction.

  • Category : pick the right category of the transaction

  • Purchase Date : the date of the transaction.

  • Document Number : the system automatically provides you with one but you can change it if you wish to as long as it is not already used.

  • Net Amount : this will be calculated automatically.

  • Total Amount : enter the total amount of the transaction.

  • VAT Rate : enter the VAT Rate of the transaction.

  • VAT Amount : this will be calculated automatically.

  • Description : give a description to identify the asset.

Depreciation Details

  • Averaging Method : choose if the method is for the full year, per month, or day by day.

  • Depreciation Method : choose if the depreciation method is equal or more at the beginning.

  • Depreciation Start Date : the start date that the business is using the asset.

  • Useful Life in Years : the length of time that the asset is useful to the business, for example a computer will last for 3 years.

Attach files

  • Attach files : by clicking on this button you can attach files from your device which you want to link to the asset.

When you have finished, click on Save.

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